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Center for Teaching and Learning Innovation

Center for Teaching and Learning Innovation

Center for Teaching and Learning Innovation > Resources > Emergency Teaching Protocol >

Emergency Teaching: Short-Term Protocol (1–2 Class Sessions)

Emergency Teaching: Short-Term Protocol (1–2 Class Sessions) 

Short-term disruption scenarios: Class delivery may be interrupted for 1-2 days due to severe weather closures, localized facility or building outages, single-day utility interruptions, or isolated health/safety incidents affecting a single building, department, or college.

In short-term situations like these, instructional continuity does not require an abrupt full-scale switch to online education. Rather, these are times for a deliberate, intentional shift that:

  • preserves student momentum
  • sustains academic engagement
  • fulfills critical course learning outcomes
  • accommodates the unpredictable physical, technological, or personal circumstances of instructors and students alike 
Plan

Your goal in navigating a short-term disruption to your course is not to replicate exactly what you initially planned to do. Rather, you should find meaningful, intellectually stimulating and appropriately rigorous ways to have students engage in the most important portions of the planned content.

  • Identify the most important information that you were going to present during the disrupted session.
  • If that must be presented synchronously, then plan to use Zoom.
  • If there are materials associated with that information, use D2L to post them.
  • Assign meaningful work: give students intellectual work that is complete-able given the circumstances.
    • Avoid assigning “busy work” or time-consuming tasks that do little to deepen students’ understanding of the core learning outcomes.
    • Rather, have students engage in work aligned with learning outcomes that encourages them to apply key principles, analyze critical ideas, evaluate arguments about the subject matter, or create products tied to the subject.

Plan for a reasonable amount of flexibility where possible. Students’ workflows, access to course content, and communication with both you and their peers may have been interrupted.

You do not need to replicate the entirety of the planned class, but it is still valuable to give students meaningful work to complete. Here are some suggestions:

  • Hold a meaningful synchronous online meeting via Zoom
  • Post a reading, and assign a notetaking or annotation activity
  • Find a YouTube video and suggest students watch it while completing guided notetaking or answering guiding questions
  • Ensure that captioning is available for the video
  • Post a discussion forum in D2L where students engage with each other about a core course topic
  • Post planned slide deck for the day and have students write three questions they have about the content in the slides
  • Ask students to find and share in D2L one news story that is pertinent to your course 

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Communicate

When a short-term disruption occurs, communicate immediately—even before all your specific instruction decisions are finalized. Early notice can help mitigate student anxiety and set clear expectations.

  • Post an announcement with your clear plans and instructions in D2L using the D2L Announcements Tool.
  • The most reliable way to reach all your currently enrolled students is to use the "Email Students in a Class" tool on the Registrar's Instructor Systems site. Use that tool to craft a message to your students. Include in the message links to any zoom meeting you set up, and links to your D2L course site. Clearly tell students what steps they need to take.
  • Use the Emergency Teaching Communication guide for a full communications plan, including a sample initial email. 
Monitor

As the day goes on, note what common questions students seem to have. Re-use your communications from before (e.g., "Email Students in a Class" tool, D2L Announcements) to post a follow-up FAQ.

Monitor official MSU communications and news reports and share relevant updates with your students about campus and plans for the next class session.